Automate Collecting Feedback for Your Next Retrospective

Automating the collection of feedback for your next retrospective ensures that you consistently and efficiently gather valuable feedback without the manual effort of soliciting responses for 20-30 minutes at the start of your retrospective.

‍

Benefits of Automating Feedback Collection

• Consistency: Ensures feedback is collected regularly without manual reminders.
• Time Efficiency: Saves time by allowing you to just start discussion instead of spending the first part of the meeting asking for feedback.
• Comprehensive Data: Collects consistent data over time, providing a thorough basis for analysis during retrospectives.

‍

Here’s how you can set this up in ScatterSpoke.

Steps to Automate Feedback Collection:

1. Navigate to Feedback:
   • Click on Feedback from the side navigation menu.
   • Click the Feedback dropdown and select Async Feedback.
2. View Existing Schedules or Create New:
   • You can see the schedules you already have set up.
   • Click Create to set up a new schedule.
3. Set Up Your Feedback Schedule:
   • Name Your Session: Give the schedule a relevant name, such as "Retrospective Feedback."
   • Choose Collection Platform: Select the platform where you want to collect feedback, such as email, Slack, or Teams.
   • Frequency: Set the frequency of the feedback collection to match your retrospective schedule (e.g., bi-weekly, monthly).
4. Customize Questions:
   • Set Your Own Questions: Customize the questions to focus on areas relevant to your retrospective, such as what went well, what didn’t, and suggestions for improvement.
   • Use Retrospective Templates: Utilize our retrospective templates to ensure comprehensive feedback.
   • Automated Question Generation: Allow our system to generate questions based on team and organizational context to save time and ensure relevance.
5. Leverage Automated Insights:
   • After each feedback session, review the AI-generated summaries and insights to quickly understand key points and prepare for your retrospective discussion.

Example Setup for a Retrospective Feedback Session

• Session Name: "Monthly Retrospective Feedback"
• Collection Platform: Slack
• Frequency: Monthly
• Questions:
  1. What went well this month?
  2. What didn’t go as planned?
  3. What can we improve moving forward?
  4. Any additional comments or suggestions?

‍

By automating the feedback collection process for your retrospectives, you ensure that feedback is timely, consistent, and comprehensive. This allows you to focus on analyzing the feedback and facilitating productive discussions during your retrospective meetings, ultimately leading to continuous improvement and better team performance.